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Invoice Ninja Review (2023): Features, Pricing and More

In the event you’re a small-business proprietor trying to find free invoicing instruments, you might need come throughout Bill Ninja, which presents a eternally free plan in addition to two inexpensive paid plans. On this evaluate, we break down the professionals and cons of Bill Ninja to see the way it stacks up in opposition to different invoicing apps for small companies.

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Bill Ninja’s eternally free plan helps as much as 20 shoppers and limitless invoices. It consists of 4 bill templates, auto-billing, recurring invoices, time monitoring and extra.

Ninja Professional

The Ninja Professional plan prices $100 per 12 months billed yearly or $10 per 30 days billed month-to-month. This plan helps limitless shoppers and invoices and likewise consists of 11 bill templates, e-mail invoices, branded URLs, API integrations and a consumer portal, amongst different options.


The Enterprise plan begins at $140 a 12 months billed yearly or $14 a month per 30 days billed month-to-month — for one or two customers (pricing will increase with the variety of customers). You have to go for the Enterprise plan if you would like a couple of person. The Enterprise plan provides you the power to set permissions for every person, connect information to the e-mail and consumer portal and absolutely model the consumer portal’s look.

Bill Ninja’s key options

Invoicing and quotes

Determine A

A look at Invoice Ninja's invoice templates and automation.
Picture: Bill Ninja. Simplify invoicing with bill templates and automation.

To make issues simple, Bill Ninja consists of 4 templates with the free plan and 11 templates with the Professional and Enterprise plans. Merely add a consumer as a contact, then generate an bill utilizing a template. You may customise the template by including your small business emblem and altering the bill colours to match your model, in addition to connect necessary information to be included with the bill.

Bill Ninja additionally lets you create dynamic customized fields in your firm, consumer particulars and bill product columns (Determine A). As well as, you may create teams of customized settings similar to fee phrases for various teams of shoppers, then shortly apply them to invoices.

For added ease, you may generate a quote then later convert it into an bill with one click on, or you may arrange the bill to auto-generate as soon as the consumer approves the quote. On prime of that, you may clone a daily bill to show it right into a recurring one — and vice versa.

As soon as your bill is prepared, e-mail it to your shoppers with Gmail or MSN. Save time by bulk deciding on a number of invoices and emailing them out collectively, or copy some folks discreetly utilizing BCC. Use computerized emails to remind shoppers your bill must be paid, and obtain notifications when shoppers view and pay your bill.


Determine B

Invoice Ninja's payment module with an example record.
Picture: Bill Ninja. Hold monitor of consumer funds in Bill Ninja’s fee module.

Purchasers could make fee instantly by way of Bill Ninja utilizing credit or ACH funds (Determine B). Plus, Bill Ninja is appropriate with a number of fee gateways, together with Stripe, WePay, PayPal, Checkout, Braintree, PayFast, Authorize, Sq., Mollie and RazorPay.

You may arrange computerized bank card gateway charges to be added to predetermined worth ranges, and Bill Ninja automates forex trade between shoppers’ forex and your account’s default forex to make calculations simple. Bill Ninja will even mechanically calculate gross sales taxes for U.S. states solely.

You probably have a little bit of a posh setup, you may connect particular fee directions on to an bill and request partial funds utilizing the identical bill time and again. You can even guarantee shoppers perceive the fee by asking them to mark a checkbox or present a signature prior to creating a fee. Bill Ninja additionally lets you invoice a consumer further for unpaid invoices by organising computerized late fee charges.

Bills and stock administration

Determine C

Invoice Ninja's expense tracker, capable of transferring expenses to particular invoices.
Picture: Bill Ninja. Keep on prime of bills and simply switch particular bills to relevant invoices.

You may mechanically import your bills information to your Bill Ninja account, in addition to add bills manually utilizing the expense administration module (Determine C). Bill Ninja additionally provides you the power to construct up a library of things, services and products, in addition to set stock ranges and shortly add them to invoices. Stock ranges are decreased mechanically as you promote merchandise.

Activity and undertaking administration

Determine D

A screenshot of Invoice Ninja's built-in time tracking tool.
Picture: Bill Ninja. Guarantee correct invoicing with Bill Ninja’s built-in time monitoring.

Whereas not a full undertaking administration resolution, Bill Ninja does supply some easy instruments for job administration, which units it other than different bill creation instruments. You may create and manage initiatives, assign duties to completely different account customers and monitor time for the suitable undertaking or job (Determine D). When you’re completed, convert a time monitoring entry to an bill with a easy click on. Bill Ninja presents two undertaking views, checklist and Kanban, so you may get a fowl’s eye view of your undertaking.

Logins and portals

Determine E

An example of how to manage client portals in Invoice Ninja.
Picture: Bill Ninja. To offer your shoppers higher visibility, create consumer portals for them by way of Bill Ninja.

Bill Ninja permits customers to handle invoicing for as much as 10 enterprise accounts all underneath one Bill Ninja account. Paid plans additionally provide the capability to create a consumer portal account and alter the settings (Determine E). The portal permits shoppers to view their invoices, quotes, funds, paperwork and transaction historical past. Enterprise account customers additionally get the choice for white-label branding on the consumer portal, with their very own firm URL.

Bill Ninja execs

  • Endlessly free tier of service.
  • Fundamental time monitoring included.
  • Straightforward to arrange and ship recurring invoices.
  • Can e-mail invoices to shoppers instantly.
  • Accepts bank card, debit card and ACH funds instantly.
  • Connects with many various fee gateways.
  • Easy undertaking and job administration instruments included.

Bill Ninja cons

  • Free and Professional plans restricted to 1 person solely.
  • Free plan restricted to twenty shoppers.
  • Gross sales tax mechanically calculated for U.S. states solely.
  • Want separate accounting or invoicing software program.
  • No actual expense administration options.

Bill Ninja integrations

In addition to the fee gateways, Bill Ninja doesn’t embody any native integrations. As an alternative, it depends on Zapier to attach it to over 1,000 different apps. So that you’ll must have a Zapier account to arrange integrations, and you may also must pay an additional charge relying on what particular integrations you want. Listed here are a few of the Zaps accessible for Bill Ninja:

  • Create a row in Google Sheets for a brand new Bill Ninja consumer.
  • Log the motion in QuickBooks when a brand new Bill Ninja bill is shipped.
  • Create a brand new Bill Ninja consumer when a brand new contact is added to HubSpot.
  • Generate an bill in Bill Ninja when an order is positioned by way of WooCommerce.

Who’s Bill Ninja finest for?

Bill Ninja is an effective selection for small-business house owners searching for free or inexpensive bill era software program that additionally accepts funds. We respect that it presents a eternally free tier of service, one thing that many freelancers and small-business house owners will little doubt respect. It consists of some primary built-in instruments for undertaking and job administration, one thing that few invoicing instruments do.

Nonetheless, Bill Ninja doesn’t embody critical accounting or expense administration options, so that you’ll want separate software program for that.

It’s price mentioning that many accounting software program instruments, together with QuickBooks, already embody an bill creation module along with many different options. In the event you already use accounting or bookkeeping software program, double-check to see if it already offers bill creation capabilities. Bill Ninja additionally depends on Zapier for integrations, which requires one other account (and probably further charges) to arrange as properly.

If Bill Ninja isn’t ideally suited for you, try these options


QuickBooks is the trade customary in accounting software program, and it additionally consists of instruments for bill creation plus optionally available add-ons like payroll processing. Whereas it’s undoubtedly one of many costlier choices available on the market, most accountants are aware of its interface, and its complete options imply you received’t should cobble collectively a bunch of software program platforms.

Not each freelancer or small-business proprietor will have the ability to justify the value, however for people who have a little bit of price range, QuickBooks is price contemplating.


In the event you’re searching for a extra inexpensive different to QuickBooks that additionally presents invoicing instruments, check out FreshBooks, which has pricing plans beginning at solely $17 a month (about half the value of QuickBooks). FreshBooks offers expense administration instruments, together with receipt scanning on the cell app — one thing that’s noticeably lacking from Bill Ninja. It additionally consists of greater than a dozen reporting templates so you may keep watch over the monetary well being of your small business.

Zoho Bill

In the event you’re searching for a free invoicing device that’s corresponding to Bill Ninja, then try Zoho Bill, which presents a free eternally plan. Zoho Bill additionally connects to Zoho Books for accounting and Zoho Expense for expense administration, each of which provide a eternally free plan. In the event you’re a small-business proprietor searching for free or inexpensive software program, Zoho is price testing.

Evaluate methodology

To evaluate Bill Ninja, we examined out a demo model, consulted product documentation and skim person evaluations. We thought of options similar to invoices, quotes, on-line funds, time monitoring and expense monitoring, and we additionally weighed elements similar to pricing plans, integrations, person interface design and buyer assist.

Different billing and invoicing options




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Be part of over 200,000 house service execs already utilizing Jobber. Jobber’s highly effective software program helps you manage your small business so you may win extra jobs. Automate invoicing and begin getting paid 4X sooner. With Jobber, scheduling & dispatching has by no means been simpler – and the cell app helps you to run your small business from wherever. Begin a free trial at present!

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Wrike is a crew collaboration platform utilized by greater than two million folks throughout 140 nations. Handle your funds and preserve your group worthwhile with Wrike´s highly effective software program. Create a undertaking price range, set most well-liked currencies, add default hourly charges, and management person entry – multi function place. Use time monitoring instruments to log worker hours and allocate sources. Get detailed studies and construct analytics dashboards for a full undertaking portfolio overview.

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Melio is a contemporary fee resolution tailored for small companies. Pay any enterprise invoice shortly and simply with a financial institution switch or bank card – even when your distributors solely settle for checks. Simplify your bill-paying and enhance your cash-flow at present.

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